Executive Assistant

About the role

As a Real Estate Executive Assistant you will support the managing broker and the office — acting as a liaison with clients, managing schedules and communication, and keeping records and office operations running smoothly.

Responsibilities

• Serve as a liaison between the managing broker and clientele.
• Take notes and deliver messages from phone calls, emails, memos or reports to the broker.
• Oversee the broker's schedules, team meetings, and travel arrangements.
• Input information received about clients through streamlined database management.
• Complete elementary book-keeping tasks for the broker.
• Execute office management tasks such as systematizing office records and buying office equipment.
• Adjust to the needs of the real estate office and execute other assistant duties when necessary.

Requirements

• BBA or equivalent required.
• 2-3 years experience as an executive assistant or administrative assistant.
• Real estate experience preferred but not required.
• Excellent communication and organizational skills.
• Possesses discernment for working with confidential information and tight deadlines.
• Familiar with Microsoft Word, Excel, and Multiple Listing Service.